1. Help Center
  2. For Event Organizers
  3. πŸ“– Tips to build up your event

Creating your event with Brella

To create a new event and receive admin rights to it, reach out to your dedicated CSM or to support@brella.io.

Step 1 - Update Details tab

Go to manager.brella.io and log in with your Brella account. You will see the side menu on the left. Click 'My event' and you'll see your event name listed.

When you click on your event name you'll see the following tabs on your Admin Panel: 

                                               

When your event was created, some of the details were prefilled in the Details. Start with checking and updating these prefilled fields to include accurate information on your event. 

If there are some terms that are unfamiliar to you, you can read the definitions below.

Remember: To create a new event and receive admin rights to it, reach out to your dedicated CSM or to support@brella.io.

Step 2 - Proceed to the next tabs

In the next steps, you will add your matchmaking categories, speakers & schedule, and sponsors on your platform!

  1. Add matchmaking categories
  2. Add speakers
  3. Add sponsors

Definitions for Details tab 

Event name - how the event will be called in the Brella platform. 

Invite only - if you wish to use an invite-only join process, you can checkmark this field. You can read more about the invite-only join process here. If you don't need it, just ignore this field and go to the next one. 

Join code - the join code is the code that your attendees use to join your event in Brella. Once you choose a join code, a join URL will be generated by default and can be found in the Overview tab. You can create the join code yourself, below you can find some tips:

Warning: Once you have sent your join code to the attendees, please stick to that join code and do not change that! Otherwise, you will need to inform your attendees about the updated join code.

  • Convert the name of your conference into a short abbreviated word. For example, Unicorn Hunt Conference could be β€œunihuntcon” or β€œunicon”.
  • You can also use the year of your event to distinguish the join codes - for example, Unicorn Hunt Conference taking place in 2018 could be β€œunicon2018”, in 2019 it could be β€œunicon2019”.

Note: If the join code you create is already used at a different event, the system won’t allow you to save the join code. Create a unique join code!

Date - when your event starts. You can either choose it from the drop-down calendar or type it (the format is yyyy-mm-dd).

Duration - how many days your event lasts. The maximum duration currently is 14 days. 

Time zone - it is very important to choose the correct time zone for your event since it will define when the attendees will receive notifications from Brella. It also determines the current status of your event schedule. If you can’t find your city in the time zone list, please Google which time zone your city belongs to. The correctly chosen time zone will adjust to Daylight Saving Time or Standard Time automatically.

City - the city where your event takes place. This won’t be visible to attendees, this is only for your reference.

Country - the country where your event takes place. This won’t be visible to attendees, this is only for your reference.

Region - the region where your event takes place. This won’t be visible to attendees, this is only for your reference.

Industry - the industry your event caters to. This won’t be visible to attendees, this is only for your reference.

Virtual event - the type of event you are doing. Read more here about this field. 

Event logo (Large)-  your event logo for large screen resolutions. 

Event logo (Small)- your event logo for smaller screen resolutions. 

Cover (Banner) photo - this photo will be visible to your attendees. The recommended size is 940 x 360. You can adjust the size when you upload the photo. 

Meeting area map - a map of the event venue if you are having an in-person or hybrid event. While using Brella attendees will be advised to refer to the β€œMeeting area map” in order to understand where they will have a 1:1 meeting. So if you have a map that doesn’t have a networking area indicated, please don’t put anything. If you have a map that cannot be uploaded as one screenshot (for example, if your venue has several stores) then please upload the section of the map where the networking area is marked. You can read more about the meeting area map here

Alternatively, you can upload as many maps and pictures as you like in the Custom pages tab - read more about it here.