Announcement examples to enhance your event's communication for Virtual, In-person & Hybrid events

List of announcements examples to use on your event to communicate within the platform and keep the attendees informed and engaged.

To be covered:

• Intro
• Welcome & end
• Networking reminder
• Session reminder
• Games & Promos
• Sponsorships & Event Visibility
• Breaks
• Tech support & Other reminders
• Engagement & Networking

Intro

Because extra help is never a bad idea, this article has been made to give you a little help in which type of announcements to create for your event's communication and make a more efficient and engaging experience for your attendees.

Welcome & End

Pre-event

• One day to go for *event name*! ⏰
  Have you booked your meetings and picked your favorite sessions yet? Click on the 'Schedule' tab to explore our complete agenda.
• One hour to go for the opening! ⏳
  Watch our brilliant speakers and sessions and bookmark your favorite!
• *Add event name* is starting soon! 
  We're minutes away from opening our doors and welcoming you to the *event name*! Registration is *add location*. Please wear your mask and keep your distance. 😷
  We're so glad you're here! 
• Staying Safe in *Add event name*!
  Thank you for registering for the *event name*! We're going to do everything we can to keep you safe during the event. The most important thing you can do for us is to wear your mask and try to stay at least *add distance in meters or feet* from others as much as possible. Let's all stay safe! 

During event days

• Welcome to *event name*! ✨
  Wishing you a warm welcome to all of our attendees/sponsors! Be sure to create your profile to start networking. 
• Welcome to *event name*! 👋
  Very pleased you could join us at our *event name*.
  We hope you find your meetings and the discussion groups positive and inspiring at a time when we all need to keep connected and united.
• Welcome to *event name*!
  Make the most of your experience on our virtual platform, engage in matchmaking network sessions, attend our keynotes and panels, and be sure to visit our *choose partners/sponsors/delegates* virtual booths.
• The event continues! 💪
  Take advantage of the meeting slots on the network ("People"), visit our partners' booths ("Exhibitors"), and watch on-demand videos ("Schedule", then click on the session title).
  
  In case you missed/wish to rewatch a session, all videos will be available on Brella until *add date/time) and will be accessible by clicking on "Schedule".
  
  As for live content, see you tomorrow! 🙋‍♂️
• Day *add number* is now live! 🎉
  Tune into today's sessions by clicking on the 'Schedule' tab.

Post-event

• Thank You for participating in the *event name*! 🌟
  This was a tremendous *choose day/days/week*, and *event name* thank you for being a part of it! (OPTIONAL) Have a safe trip home, and we look forward to seeing you in 2022!
• Thank you all! 🙌
  Thank You for participating in our online event and engaging with our speakers and your peers. We hope you have found the presentations and interactions with the speakers and your peers worthwhile and valuable. See you soon!

Networking reminder

Virtual & In-person

• Meeting *choose slots/tables/area* is now open! 🤝
  Go to the People tab and find the best matches for you! Book your meetings by clicking on "Suggest meeting" in the person's profile and (OPTIONAL) sync with your calendar from the Schedule right panel and check the networking floor map.
• *Add Number* meetings requested already! 🙌
  It is only day 1, and the attendees at *event name* are networking like there's no tomorrow! With over *add number* meeting requests being sent by delegates already, we can't wait to see the collaborations that will come out of this edition of *event name*! Have you scheduled meetings with other attendees yet? Click on the 'People' tab to make connections.
• It's Networking Time! 🙋‍♂️
  Hello there! Hope you're having a good time at our *event name* 😀 Now, enjoy your 1-1 conversation, and we'll see you back *add session name & and time* for our next session.

Group Networking

• It's Affiliates Network time!
  Join us at *add location* on the affiliate's networking hour.  *Add details*.
  
• *Add event name* Welcome Reception 🌟
  Join us at *add time* at the *add location* for an exciting welcome reception sponsored by *sponsor name*!

Post-event & After Party

• 1 hour until *choose Partners/Delegates/Investors* AfterParty! 🎉
  Come and join us *add location* for some canapés and drinks and take the stress levels down.
• Join us for our Cocktail reception 🥂
  Because networking shouldn't be boring, go to *add location*,  grab a drink and enjoy connecting!
• It's time to have FUUUUNNN!!! 🎉
  Get to *add location* room at *add time* and join us together with our last special guest of the day 😎

Session reminder

• 👀 Check out the discussions you can join now! 
  *Add sessions' name*. Click on the 'Schedule' tab to read the bio.
• Starting in *add number* minutes! ⌚
  *Add sessions' name*. Click on the 'Schedule' tab to read the bio.
• 📺 Now live: *Add sessions' name*
  Join us for a *choose discussion/round table/Q&A*
• 3 sessions you can join right now❗️
  *Add sessions' name list*
  
• *Add location* is Open! 🚪
  The *add location* is now open! For safety reasons, follow the signs and do your best to avoid congregating in groups. Choose your seat, don't use the areas marked  ✖ to move your chair or stand, and remember to wear your mask.
• *Add day/time* Lunch & Learn 🙋‍♂️
  Head over to *add location* for the Lunch & Learn at *add time*, sponsored by *sponsor name*. This course will offer *add description*. (OPTIONAL) Please observe social distancing while entering the space and follow the signs.
• Today's Courses 🎓
  *Add courses' name list*
• Don't miss out on our next *add session name* session!
  After listening to *add speaker*, be sure to be on time for the *add session name* session or view it afterward as on-demand, available via the 'Schedule' tab.
• *Choose Workshop/Round Table/Feedback/Q&A's* happening in the Breakout Rooms 🏃‍♀️
  Join us in the *breakout room name* Breakout Room. (OPTIONAL) Be active, bring your questions, and participate in the polls.

Games & Promos

• Just stop by the *sponsor name* Booth to register and participate in a giveaway!
• Who will win the *sponsor name* giveaway? 🤩
  Visit the *sponsor name* booth to participate and find the winner by the end of the event.
• Your Chance to Get a FREE *add gift description*
  Just stop by the *sponsor name* Booth to register!
  
• Looking for a solution?
  Looking for a solution that will make your *add motive* easier?
  Come to the * sponsor's name* booth, and we'll be happy to share more details with you!
• Prize giveaways in the *add location* at *add time*! 🤩
  We have a few unique prizes to give away in the *add location* - We'll select the names from the registration list at *add time*. The winners must be present to win.
• Game Time 🏆
  Go to *add location* and read the instructions! You'll until *add time* to solve it and win a *add prize* 

Sponsorships & Event visibility

• Private launch for Affiliates
  *Add details* for affiliates with some exclusive and private offers on board.
• Attention *choose Partners/Affiliates/VIP's*!
  Please immediately head to *add location* for the Lunch & Learn sponsored by Pilot. This is a plated lunch, so we need all to take their seats as quickly as possible!
• Follow us *event name* on Twitter and Linkedin!
  Join our social media and receive live updates for *event name* by using the hashtag #hashtaghandle and following us on Twitter (@twitterhandle) and Linkedin during the event!

Breaks

• Coffee Break time ☕
  Hi!
  I hope that you're not all too "zoomed out" with "zoom fatigue".
  How about a coffee break in about 15 minutes? 
• Refreshment Break *add location* 🥪
  Help yourself to coffee and tea at the*add location*.
• 🍕 It's hungry O'clock!
  *For online events: 
  Order your food now and be on time for the lunch break.
  Remember to use the *choose code/voucher* as a payment method through *add platform/restaurant name*; you have up to 25€ to use on it. 😎

Tech support & Other reminders

• We want your opinion! 🔥
  Go to *add location* and share your answer to our poll 👌
• Important Reminder!
  To all *event name* attendees wear masks throughout the public spaces *add location*. Thank you! 
• Alert - *add object* found in *add location*❗
  Someone *choose dropped/lost/left* their *add description* in the *add location*. If you are missing it, please go to the *add location*. You'll need to be able to identify it for security reasons.
  
• Can't view the stream? 📺
  If you have issues with the videos' automatic upload, try refreshing your browser and clearing your PC cache following the Brella steps at https://help.brella.io/how-to-clear-the-cache-on-my-laptop.
  Thank you! 
• Trouble Viewing the streams?👀
  As the event continues, if you have any issues with the videos' automatic upload, try refreshing your browser.
  Thank you!
• Technical Difficulties? 🤔
  We are currently experiencing technical difficulties and working on rectifying the issue. We'll notify you back in 5 minutes.
  Thank you!

Engagement & Networking

• Look at those numbers! 👀 First event day and our audience today is *X hybrid/In-person/Virtual/Sponsor - Add numbers* Don't miss the chance to reach out to your top matches.
• Welcome back to our *Add number* returning participants! 🙌. Thanks for supporting and making the most of the *Add event name*.
• Way to go  *Add sponsor/attendee name*! 🙌 You're our top networker today at *Add event name* 
  
• KUDOS to *Add sponsor/attendee name* for being the top networker at *Add event name*  with over *Add number* of meetings 💪
• Well done *Add sponsor name*. Your are our most visited booth and is on fire! 🔥 

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Last updated in November 2023. 

Written by Rajinda Wijetunge

 

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