You can set the number of networking tables in the Schedule tab on Admin Panel.
You can set the number of networking slots in the Schedule editor tab. You can activate or deactivate this feature, choose the number of tables available and customize the name of tables (i.e. if you want to use tables, spots, points).
Activating tables feature and setting the table count allows your attendees to reserve tables for their meetings. This is done automatically by Brellabot, our chat concierge. We strongly recommend activating the tables feature and having a dedicated networking area at your f2f event.
By activating this feature, your attendees will be automatically allocated one specific table (i.e. table 1) for a specific meeting slot (i.e. at 10:15-10:30), once agreeing to meet. You can name your tables and choose the number of tables you will have.
Naming and decorating your networking area gives you advantages for sponsor advertisements. We recommend decorating it with banners or roll-ups so that it’s easily visible, sectioning it off so that sudden trespassers don't disturb the meetings, and also using high-boy tables as they suit quick 1:1 meetings best.
⚡Note: To use this feature, your event must be In-person or Hybrid. Check this from the Details tab on the Admin panel (manager.brella.io)
👉 To count the number of tables you would need, use this simple formula:
Tables = total amount of expected Brella users at your event * 2 / meeting slots
👉 You have to keep in mind 3 very important conditions to consider with the formula above.
- When do your meeting slots take place? The most active hours are from 10 am to 3 pm. During the early morning, late evening, or during interesting content sessions your networking area will most probably be empty, whereas during the active hours it may be overcrowded.
- What is the industry of your event? For example, the venture industry is usually more active compared to nuclear physics.
- What is the nature of your event and your attendees? If it is a trade show, sponsors may not wish to leave their booths, thus, networking less.
Using this combination of the formula and important conditions you can get a better understanding of how to count your amount of tables or meeting slots. You also won’t get too many/too few meeting slots or too many/too little networking tables. Finally, your networking area will be always busy, but not too busy - it will be balanced :)
💡Tip: Another recommendation for the networking area would be to space the high boy tables apart enough to be comfortable for the attendees ⬅|➡. Below is a great example of a networking area.
Last updated on March 2021.
Written by Stephanie Campano Valenzuela.
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