Schedule: Import and export the event agenda in Brella

Instead of adding information to your schedule, piece by piece, you can do it all at once by importing a .csv file.

Content

Import your event agenda

To upload your event agenda to the Admin Panel for the first time, follow these steps: 

1. Create the following table in Google Sheets or Excel.

You can also edit your existing schedule file to match the headings listed below (or you can also download a template here).


Screen Shot 2019-09-06 at 1.46.47 PM

  • Id and external_id: Leave these columns empty, as they are needed for technical purposes only.
  • Start_time: Add the date as "yyyy-mm-dd"  and time "hh:mm:ss". This will be the start date and time of your time slot, whether it's a meeting slot or a content slot. Ensure that the date(s) of the timeslots match the date(s) of your event in the Admin Panel.
  • Duration: The duration of the timeslot in minutes.
  • Reservable: Put "FALSE" or "TRUE" to determine meeting slots and content slots. Write FALSE for content slots and TRUE for meeting slots. 

❗Note that you should enter "FALSE" or "TRUE" without any additional spaces before or after the word. Otherwise, it will automatically be considered as a networking slot when uploading. 

  • Title: write the title of your content slots. Note that meeting slots don't have any titles.
  • Subtitle: write the subtitle of your content slots. Note that meeting slots don't have any subtitles. Also, note that the maximum character limit is 255 characters. 
  • Location: write the location you want to add to your content slots. Note that you can only add one location. Example: Main Stage.
  • Content: write what your content slots will be about.
  • Tags: write all the tags you want to add to your content slots. You can add as many tags as you like. Use a semicolon ";" to separate multiple tags. If you're creating a multitrack agenda, you can tag sessions as Track A, Track B, and so on, then rename them in the editor if you wish.

⚑Note: Images cannot be imported or exported from your schedule. To add speaker photos and hyperlinks, please use the schedule editor button to upload your agenda.

2. After finishing your table, save it as a .csv file.

3. Save the file and upload it to your event.

Go to the admin panel, navigate to Schedule > Settings > click on 'Import csv.' 

import schedule to brella
Your schedule should be uploaded to the platform! Tags, locations, and timeslots you created in the .csv file should now be added to your event as well.

Export your event agenda

You can also export your schedule as a .csv file. To do so, press "Export .csv" in the Settings tab, and it will be sent to your email linked to your Brella account within a few minutes.

export your agenda from Brella

Checklist before importing your schedule

There are some common errors we found when importing a schedule to Brella - Let's review!

If something didn't go well with your .csv file import, let's check how to mend the errors.

    • If you receive an error message in the admin panel that your file couldn't be imported. Please take a breath, and double-check you have all the information correct. Do not import it again without carefully checking what went wrong, as you will create duplicates. In the image below, we give you some potential reasons why the file couldn't be imported successfully.

    frequent errors when importing your csv file to brella

    1. Ensure the "id" and "external_id" columns are empty if this is your first upload for the event. ❗If you are editing the file only, do not remove the codes! And visit this page*.
    2. Check the dates match with the event's date in the admin panel (Schedule tab). The dates should be within the duration of the event.
    3. The start time format should be "yyyy-mm-dd"  and time "hh:mm:ss". If it is not like that, Brella will not accept it.
    4. πŸ”‘TRUE is for meeting slots, and FALSE is for content slots. IF you put a FALSE in a meeting slot, this meeting slot will be created as a content slot and vice-versa.

    5. πŸ”‘ The content column should contain session descriptions. However, ensure the content column for meeting slots should also be empty!

    6. At last, check whether the data was saved correctly in the file. You can do so by opening the .csv file in Text Edit or a similar program and making sure that the information presented here is formatted the same way as in the screenshot below. If needed, make any necessary edits. 


    In-Text Edit, the file should look like this:

      Screen Shot 2019-04-19 at 12.28.38 PM

       


      Last updated on March 2021.

      Written by Stephanie Campano Valenzuela. 

      Stephanie-rounded

      If you didn’t find an answer to your questions, please contact the Support Team here.

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