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Test and prepare for a Brella virtual meeting

Learn how to take and test your Brella virtual meeting. You can test a meeting only if you have at least one accepted meeting. Feel free to search for Brella McRobot in the People's list and test the Brella meeting. 🤖

As soon as one meeting request is accepted, Brella will create a virtual meeting room for you. This meeting room will allow you and +3 colleagues or partners to gather and chat with the other party.

You can test the Brella meeting before the meeting occurs. This article will walk you through every step of testing and getting ready for a Brella meeting whether you are taking the meeting from your mobile or from your computer. If you have any questions, please contact us for a quick reply.

  1. Test your computer setup for a virtual meeting 
  2. Test your mobile app set up for a virtual meeting 

Test your computer setup for a virtual meeting 


Please follow the next testing steps if you are attending the virtual meeting with a computer. 

✅ 1. Setting up your device for a Brella event:

  1. First, ensure you have the right browser support for Brella's virtual meetings.
    Brella virtual calls work on all modern browsers such as Google Chrome, Mozilla Firefox, Edge, and Safari. But it works best with Google Chrome.
  2. Enable the basic requirements for virtual meetings. Allow video and audio on your browser settings; see how to do it here.
  3. As with any other video call platform, Brella's virtual meetings require a good and stable internet connection.
  4. ❗If you cannot open the meeting room (video call) or see the chats are not working, it's likely your computer has strong security firewall restrictions blocking Brella's features. Please fix these issues by following these steps.

  5. With this setup, you are almost ready to go! 🚀 Now, let's see how meetings work per event format and how you can invite others to your meeting.

✅ 2. Let's start testing!

Did your meeting request got accepted? Great! 🙌

  1. Go to your Messages. Click on the messages icon on the right top side of the platform. Select the chat with the accepted meeting.

    find-meetings-updated
  2. If you are attending an event with hybrid settings: in-person and virtual access. You will have two options to join the meeting. a) Attend in person at the venue and b) Attend virtually via a video call. The meeting details are in the chat.
    1. You can attend a meeting in Brella by finding your table number in the venue's Networking Area.
      • Find the table number, time, venue map, and date on the top side of the chat.hybrid brella meeting

    2. Joining the meeting through the Brella virtual meeting room (a video call in Brella). 
      • Find the time and date on the top side of the chat.
        brella meeting room-1
  3. There is a link in the bottom right corner that allows you to invite others to your Brella meeting room. You can invite up to 3 people max. (These participants will need the right device setup).
  4. By clicking on the bottom left corner icon, you can share your screen with others.
     
    new-whereby-1share-meeting-link
  5. Now, let's check the technical elements are working properly.👇

✅ 3. Test audio, video, and chat features to get acquainted.

  1. Let's test the microphone and camera by clicking on the icons and select the right devices in use:

    whereby-mic-cam-settings
  2. When activating the mic and camera. Make a sound, and a green bar will appear indicating the volume frequency, and your image will be shown on the screen.

    If there is no green light appearing, double-check what microphone is in use and if Brella can access your microphone in your computer settings.

    mic-cam-work
  3. Check the chat shows as available. If it says Chat is offline, please visit this article.

✅ 4. Almost ready- important details to know.

The Brella meeting room will close a couple of days after the event ends and can't be accessed anymore.

You will receive a notification 5 minutes before the meeting starts. Therefore, we recommend enabling notifications in your account settings before the event day. We show you how-to-do-it here!

If you are having difficulties, let's go through the basic troubleshooting steps for Brella Meetings. If the issue persists after following the aforementioned steps, please contact us.

✅ 5. You're set. Happy Networking! 🤝🚀

 

Test your mobile app set up for a virtual meeting 

Please follow the next testing steps if you are attending the virtual meeting from the Brella mobile app.  

✅ 1. Setting up your device for a Brella event:

  1. As with any other video call platform, Brella's virtual meetings require a good and stable internet connection. Make sure you're connected to stable and secure Wi-Fi or mobile broadband.
  2. Make sure your mobile device is charged. 
  3. Make sure you have your notifications enabled for the Brella app, this way you won't miss any important info. 
  4. If you wish to use headphones or such during your call, make sure they are correctly connected to your device. 
  5. With this setup, you are almost ready to go! 🚀 Now, let's see how meetings work! 

✅ 2. Let's start testing!

Did your meeting request got accepted? Great! 🙌

  1. Now you can navigate to the Brella app and to the People tab. 
  2. You will find your meetings on the top right corner of the Brella mobile app by pressing a small chat bubble icon. 

    Image from iOS-Aug-26-2021-06-12-13-40-AM
  3. Navigate to a meeting you would like to test and press '💬Meeting/ Chat'- button
  4. If both parties have accepted the meeting, a virtual call button will appear to the chat
    Video call room
  5. To test the video call enter the meeting room by pressing the 'Join video call' button. You will be next prompted to allow permission to mic and camera. 


    permission
  6. After you have given permission, you will be directed to the meeting room. You can then test that your video is showing correctly.

    ROOM

✅ 4. Almost ready- important details to know.

You will receive a notification 5 minutes before the meeting starts. Therefore, we recommend enabling notifications in your account settings before the event day. We show you how-to-do-it here!

The Brella meeting room will close a couple of days after the event ends and can't be accessed anymore.

If you would like to invite your colleagues to join the conference, please follow the instructions for the web app. 

If you are having difficulties, let's go through the basic troubleshooting steps for Brella Meetings. If the issue persists after following the aforementioned steps, please contact us.

✅ 5. You're set. Happy Networking! 🤝🚀


Last updated on July 2021.

Written by Stephanie Campano Valenzuela. 

Stephanie-rounded

If you didn’t find an answer to your questions, please contact the Support Team here.

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