Understanding the Brella Meetings

The Brella meetings are the same for in-person, virtual, and hybrid events. Learn how these work and how to use them at the event.

Content

  1. What are meetings?
  2. How do Brella's meetings work?
  3. Test and prepare for virtual meetings
  4. Find your meetings on the Schedule
  5. Understand the Meeting Statuses in Brella

❗Remember to act on your meeting requests. Leaving meeting requests as pending is not recommended as it blocks time slots for other attendees and may lower your Brella matchmaking score.


1. What are meetings?


Meetings at Brella are all 1:1 meetings that are scheduled before and during the event through Brella. The only requirement to have meetings at the event is to set up your networking availability.

Then, you can attend meetings in two ways depending on the event type you are attending.

On-site and Virtual meetings are enabled depending on the event type you are hosting.

  • Virtual events can have virtual meetings only.
  • In-person events can have onsite meetings and virtual meetings.
  • Hybrid events have virtual and onsite meetings.

See below how these meetings differ. πŸ‘‡ 

  •  πŸ’»  Virtual meetings
    • You just need to suggest, accept or decline a meeting, Brella will arrange the meetings on your behalf.
    • You can invite up to three people to a virtual meeting. (Max. four people can join a virtual room).
    • Once you accept a meeting or the meeting gets accepted, you can test it immediately. (How to test room)
    • You can attend the meetings through the web app or mobile app.
    • You can attend virtual meetings if the event you're attending is a virtual or hybrid event.

     

     

      • 🀝   On-site meetings onsite meeting chat brella

        • You just need to suggest, accept or decline a meeting, Brella will arrange the meetings on your behalf.
        • On-site meetings are hosted at the venue.
        • Once you accept or your meeting gets accepted, Brella will arrange the meeting for you and assign you a table number in the chat of your meeting, OR you will be given the freedom to choose a random place to meet with the other party inside the venue.
        • You can also attend the meeting at the Networking Area of the event venue. Ask the organizers if there is one at the event or check the venue map on Brella here. (Show map)
        • You can also attend the meeting through the virtual room if needed.
        • You can attend meetings onsite if the event you are attending is hybrid or in-person. 





          2. How do Brella's meetings work?


          If you are a new Brella user or super Brella user, learn how to suggest a meeting. Many attendees have made relevant connections at Brella so far; expand your network to make relevant relationships for your business, your team, or your personal development. πŸ’ͺ

          Although these meetings are designed for 1:1 meetings, a Brella virtual meeting room can host up to 4 people. Details on how to invite colleagues to a meeting can be found below.

          How to suggest a meeting?

          πŸ’»On the web app: 

          1. Go to the β€˜People’ tab from the left navigation. That’s where you’ll see your best matches
          2. Click on β€˜Suggest Meeting’ on the contact. The profile of this person will open with their availability to network during the event. On the right side, you can see your time and your match’s local time to ensure the time is suitable for both of you.
          3. When you select a time, you’ll be shown a text box before sending out the request. Think of this like a homebuyer’s letter. It’s your chance to personalize your message and increase your odds of your request being accepted.
          4. After sending the meeting request, your match can either accept, reject or cancel the meeting. You can find your personal chat and Brella’s meeting room on the upper side of Brella (message icon).
          5. This time slot will be occupied until the match reacts (accepts or declines) to your request.
          how to suggest a meeting

          πŸ“±On the mobile app: 

          1. Go to the Brella mobile app and into your event.
          2. Check that you are in the People tab.
            People-tab-mobile
          3. Find the person you would like to have a meeting with and click Suggest meeting
          4. Select a time that suits you both, introduce yourself, and suggest the meeting.
          5. After sending the meeting request, you will have the chance to send another message; it's your last chance to convince this person to e-meet you! After your second message, the chat will close for you until the match reacts to your request.
          6. Lastly, you can wait for the match to accept, reschedule, or cancel the meeting. You can find your personal chat and Brella's meeting room from the upper right corner of the app.
          7. This time slot will be occupied until the match reacts (accepts or declines) to your request.

            Suggest a meeting on mobile

          3. Test and prepare for a virtual meeting

          • brella meeting roomIf your meeting gets accepted, congrats! πŸ™Œ The virtual meeting room will open in the Chat details and you can access it either from the web app or from the mobile app.
          • To test and prepare your device for the Brella meetings, go here.
          • If you wish to invite people, please go to this article.
          • Once your meeting is accepted, you will receive a notification 5 minutes before the meeting.
          • If your meeting is onsite, go here.


          ⭐ Learn how to make the most of Brella!

          4. Find your meetings on the Schedule

          πŸ’»On the web app:
          1. Go to the event's schedule.
          2. In the filters section, select the Meetings filter on the right side and find all the meeting requests and their status on one page.

          new-search-bar-schedule-meetings



          πŸ“±On the mobile app: 

          1. Go to the Schedule tab on the Brella mobile app
          2. Navigate to 'My schedule' 
          3. Find the meeting you would like to view and click it. 
          Schedule mobile meetings

           

          5. Understand the Meeting Statuses


          At Brella, a meeting can be accepted, reschedule, or canceled. Some people forget to react to meeting requests too when inviting people for meetings, so ensure to know what you can do in each situation.

          If your meeting request is ACCEPTED

          Your meeting has been accepted, great! πŸ™Œ A Brella meeting room will open in the chat with that person. To start the call, both participants have to click on the video icon.

          ❗There is no warning that the other end is calling, but you will receive a notification 5minutess before the meeting.

          πŸ‘‰If you're attending a virtual event, you'll find the meeting time and location in the chat and from the event schedule. To start the meeting, you need to click on the video icon! See how virtual meetings work here.

          πŸ‘‰If you are attending an in-person/hybrid event, you'll most likely see a table number located in the Networking Area in the venue. However, if all the tables are full, please set up your own meeting location with your partner in the venue or use the Brella virtual room located in your chat.

          πŸ‘‰Some events won't have dedicated meeting times or tables, but don't worry. Talk with your partner to choose a time and place to meet yourselves.

          πŸ‘‰ You'll receive notifications 5 mins before an accepted meeting is about to happen. Remember to enable the notifications! Check here how to do it.

          accepted meeting

          If your meeting request is RESCHEDULED

          Don't worry! Your meeting has been rescheduled - that means your match still wants to meet you at a different time.

          πŸ‘‰ You can chat with the person now. So you two can arrange a better meeting time, and you can reschedule a meeting as many times as needed.

          ❗Please note: If you reschedule right after sending a meeting request, the chat will not be open, as your match still needs to accept or decline the request.

          reschedule a meeting

           

          If your meeting request is CANCELED WITH CHAT OPEN/CHAT CLOSED

          If your meeting request is canceled, it's fine; more room for relevant meetings!

          πŸ‘‰Usually, meetings are canceled as your match was too busy to meet you. However, be sure to check if the chat is open, as they may still want to chat and connect in the future. The chat will also keep open after the event.

          Sometimes, unfortunately, meeting requests aren't relevant, and they are declined. But think of it as a new opportunity to use this time slot to suggest a meeting to the right person.

          πŸ‘‰ If you are the one who is declining the meeting, you will have to choose either to "Keep the chat open" or "Close the chat." We'd recommend keeping the chat open as you may still be interested in contacting that person afterward.

          cancelled meetings - brella

          If your meeting request is PENDING

          If a meeting status is pending, that means the meeting is not confirmed yet, either by you or the other party. There is also no meeting location set yet.

          πŸ‘‰Please do not leave any meeting requests you receive as pending. By accepting or declining, you allow others to either plan their agenda or book a new meeting.

          ❗Leaving many pending meeting requests may lower your Brella matchmaking score.

          πŸ’‘ Tip! You’ll be notified of all meeting status changes by email and push notifications.

           


          Last updated on August 2021. 

          Written by Stephanie Campano Valenzuela. 

          Stephanie-rounded

          If you didn’t find an answer to your questions, please contact the Support Team here.

          πŸ‘‡