Tables allow you to add physical meeting locations at your event. It will help participants find each other faster and make those 1:1 meetings happen effortlessly onsite. This functionality is only for *in-person and *hybrid events.Content
- What are Tables?
- How to set up Tables?
- How are Tables assigned at the event?
- Hybrid - How many tables do I need to place in the venue?
- In-person & Hybrid - What's Networking Area?
❗We strongly recommend activating the Tables feature only if you have a dedicated networking area at your in-person event to streamline the meeting process for all your attendees.
1. What are Tables?
Have you ever got lost while trying to find a person you have a meeting with at a conference or event? Well, Tables are the solution. It allows you to add physical meeting locations at your event.
It will help participants find each other faster and make those 1:1 meetings happen effortlessly onsite.
Tables can only be used if you have a specific area to arrange a set of numbered tables, spots, points at the venue, AND if you have dedicated networking slots in the program.
This feature basically requires you to set numbered tables or meeting points for participants to gather and host their 1:1 meetings arranged through the Brella App.
The number of tables you choose depends on a few factors like networking area size, meeting slots available at your event, and the number of attendees. We have a formula that can help you find the number for your event.
If adding tables to the venue is not an option, then that's no problem! You can change the name to Spot or Point.
💡So, how does it work in practice? Once a meeting has been accepted, both participants will have their chat open, and Brella will give them access to the virtual room and Table # and meeting details. It will indicate participants where they need to go to meet the other party.
2. How to set up Tables?
👉To set up Tables:
- You first need to activate it. Go to Schedule > Settings and toggle on the Enable Tables button.
- Then, decide what type of meeting locations you will use. Go to Schedule > Settings and toggle on the Enable Tables button. There are 3 options: tables, spots, and points.
- The next part is about deciding how many tables, points, and spots you need or can facilitate participants to network at the event.
3. How are Tables assigned to attendees?
Tables are assigned in a first-come-first-serve method, and per networking slot.
🎯Point in case: a meeting is accepted, a table will be assigned in chronological order. So, if you have 7 tables, the first accepted meeting will have Table 1 and so on.
Additionally, Brella will show table assignments to hybrid and in-person attendees only. For example:
- If an in-person attendee and a virtual attendee arrange a meeting: A SINGLE table is assigned for that networking slow, but the table assignment is only shown to the in-person attendee; the virtual attendee just sees the video call button.
- If a hybrid attendee and a virtual attendee arrange a meeting: A SINGLE table is assigned for that networking slow, but the table assignment is only shown to the hybrid attendee; the virtual attendee just sees the video call button.
- If a hybrid attendee and another hybrid attendee arrange a meeting: A SINGLE table is assigned for that networking slow, and the table assignment is shown to both hybrid attendees.
☝️Once all tables are occupied, attendees will receive a message saying they need to set up their location on the chat and they will also receive an email.
a. Chat message
4. How many tables do I need to place in the venue?
The number of tables varies event per event, mainly in the size of the networking area you will implement. We created a formula to give you a realistic estimation of how many tables you should have at your event.
💡TIP: Once tables have been all occupied, attendees will be advised to choose their meeting location anywhere at the venue.
5. Networking Area
When using the Tables feature, we highly encourage you to establish a dedicated networking area at the venue. Find instructions on how to do it here:
Last updated on January 2022.
Written by Stephanie Campano Valenzuela.
If you didn’t find an answer to your questions, please contact the Support Team here.